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As a small business owner, you always think about new solutions to increase revenues and boost your company’s growth. ERP software is definitely one of those things that can help improve your business’ efficiency but, as everything in life, it can have some pitfalls. What are the pros and cons of ERP for small businesses? We examine them below:

ERP Pros

  • Increased productivity - By storing all the data in one place, it makes it much easier and faster for your employees to get the necessary information and focus on working towards the business’ goals for success rather than spending time contacting other employees from different departments.
  • Improved collaboration – A robustERP system will help improve collaboration between teams by providing easy access to data to help make decisions quicker.
  • Lower operating costs - With one ERP system, you don’t need to spend money on separate software for each department.
  • Generate business insights – An ERP software performs analysis on different processes, so it makes the process of a decision-making smoother and more comfortable with accurate data.
  • Improved security - ERP systems provide advanced security settings, so you can rest easy knowing that your data is well-secured.

ERP Cons

  • High price - It’s no surprise that ERP implementation and its further use are followed by significant expenses. But the modern market of ERP software can provide you different price options for any budget. As an example, Microsoft Dynamics 365 for Sales, starts from only $48.60 per user/month.
  • Staff training - Usually, it takes a significant amount of time and effort for employees to learn new software. But thanks to WebSan University, you can make this process faster and more efficient.
  • High risk – The ERP implementation process can become a problem for a small company because of challenges of data migration from an old system to a new one. Our advice: Have patience and read about 3 Biggest Failure Cases of ERP Implementation and How You Can Avoid the Same Mistakes for some tips.

Alina Hura, Digital Content Creator, WebSan Solutions Inc., a 2014 Ontario Business Achievement Award Winner for Service Excellence

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With the help of Microsoft Dynamics, thousands of companies have successfully integrated ERP software into their companies, which has helped them to reduce their operational costs, minimize their capital investments among other benefits. However, the system is not infallible. Part of the reason we here at WebSan offer support services as well as online training is because we recognize that ERP software is still a complex system and difficult to figure out on your own. Although self-learning is not discouraged, many companies dive head-first into a new ERP software without taking important considerations into account which can only create future headaches. Below, we outline 3 common mistakes companies make with their ERP software implementation and offer suggestions on how to best avoid them:

1. Poor planning:

At this point, you’ve most likely heard that thousands of companies are using ERP software to help streamline their business operations as well as how it has helped companies expand their operations. At this point, companies may decide to jump on the bandwagon, purchase an ERP system and expect their company to instantly become more productive. This however, is never the case. Research is imperative to ensure that the product will suit the needs of your business. Lack of planning and research on what ERP software is best for your company will at best result in failing to utilize the software to its fullest potential, and at worst be a huge waste of time and money. Be sure to research the product beforehand, and if necessary seek third party help to better understand how to successfully implement ERP into your company. 

2. Insufficient company engagement:

As mentioned, ERP software can be complicated and comes with a learning curve. Many companies are still hesitant to either update their current systems or use any ERP software at all. Some companies become frustrated and turned off by this, as they may not be seeing results fast enough or may perceive this learning period as a detriment towards overall company productivity. ERP software is not a magical device designed to solve all problems, and requires time and patience to master. Without taking the time and patience to learn how to use it, the software quickly becomes useless and companies may as well go back to using Excel. 

3. Losing sight of initial business needs:

There are various Microsoft Dynamics products that were specifically designed to help with certain tasks within a company. During the implementation process, it becomes easy for companies to lose track of what the initial goal or benefit that the software was intended to meet. Consequently, it becomes difficult to recognize whether the software had successfully fulfilled its intended purpose and with benefits ultimately going unnoticed.  To avoid this, always keep your business’ goal in mind or reach out to your ERP partner to ask whether you’re maximizing the use of your software. 

ERP software implementation can be intimidating, which is why we at WebSan are always willing to offer our services and help you answer any questions that you may have. Contact us with any questions that you may have and we’ll be happy to have someone chat with you whether over the phone or through email. 

Heimdall Sham, Digital Content Creator, WebSan Solutions Inc., a 2014 Ontario Business Achievement Award Winner for Service Excellence 

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Is your company considering expanding its business across Canada? If so, Microsoft Dynamics GP has some fantastic features and functions that can assist your organization during its transition that will help ease the restructuring process:

Multicurrency Management – With the multicurrency management function, your organization can automatically perform currency conversions for all accounting transactions and seamlessly record realized or unrealized gains and losses in your organization. This allows you to seamlessly move money between currencies and streamline your foreign currency cash flow management.

Cloud Based Reporting – Gone are the days where a company’s systems and networks were fixed to one location. With Dynamics GP now available on the Cloud, you’ll be able to reduce the necessity for travel time and expenses and perform all your accounting, operations management, and reporting from anywhere and anytime.

Human Resource Management – Ensure that your company’s quality and standards are maintained. Utilize the human resource management features to attract potential new employees and automatically analyze and identify the best candidates that match your company’s desired skill sets. Additional features also include: customizable employee scheduling and pay rates, performance evaluation tools, as well as employee self-service features.

Unsure if Dynamics GP applies to your field of business? Contact Us and find out which Microsoft Dynamics product will best suit your business needs today.

Heimdall Sham, Digital Content Creator, WebSan Solutions Inc., a 2014 Ontario Business Achievement Award Winner for Service Excellence

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It’s no surprise that every business somehow uses Excel in their everyday routine. It’s the easiest and the most popular tool to organize your company’s data. But eventually your data starts to outgrow Excel possibilities. Here are 3 signs that your business needs to switch from spreadsheets to more advanced accounting software.

1. Your spreadsheets aren’t manageable anymore

If finding a single figure in your spreadsheet makes you feel tired, angry and irritated, it’s a sure sign that you need a database. Once your spreadsheet reaches 100,000 rows, it will slow down your computer and make it almost impossible to find necessary information. A comprehensive solution like Microsoft Dynamics GP can easily store your data with a possibility to create powerful and useful reports for your business. 

2. You use advanced Excel functions on a daily basis

Stop overwhelming yourself with advanced Excel functions every single day. If you use such functions as VLOOKUP, PIVOT and SUMIF, you just don’t need Excel anymore. Consider looking into a new accounting system, which can produce stronger calculations. Moreover, it’s much easier to use.

3. You need to secure your data

No matter what size your business is, you have some confidential data and Excel isn’t your friend in this case. An Excel file can be easily transferred through email or USB stick without you noticing. Just imagine, how big of a damage it can cause your business if one of your employees attaches the wrong file. You need a new accounting solution, if you have any confidential information.

Do these scenarios ring a bell? Then try our free Microsoft Dynamics GP Demo and do away with a headache from Excel forever. 


Alina Hura, Digital Content Creator, WebSan Solutions Inc., a 2014 Ontario Business Achievement Award Winner for Service Excellence

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With increasing demand for manufacturing firms to provide quality and efficient service, ERP software implementation can help a company stand out from its competitors by providing them with the resources to maximize their operational efficiency. Thanks to Microsoft Dynamics NAV, manufacturing companies are better equipped to:

1. Generate Product Demand Forecasts

With its robust record keeping capabilities, NAV enables users to analyze sales patterns to anticipate future client needs. This function analyzes sales trends and determines which products are most likely be sold in the future, allowing companies to manage their inventory accordingly and ensure product availability for customers.  

2. Improved Information Tracking

NAV can generate analysis reports that allow for uniform reporting, enabling users to create personalized report formats that highlight key account information. As a result, information is more accessible, enabling up-to-date inventory information and optimizing manufacturing and warehousing functionality.

3. Controlling On-Time Delivery

By tracking product quantities in inventory, planned production times, product transfers and sales returns, NAV provides manufacturers the ability to generate realistic timelines and create accurate promises to customers on when they can expect to receive their product.

4. Financial Savings

Due to poor organization, companies are often required to spend more time and money reviewing and double checking for mistakes and system errors. By enhancing operational precision, the amount of overtime required to correct mistakes as well as costs related to additional labour expenses is significantly reduced. information regarding production expenses will also be readily available to managers, allowing them to identify areas of potential savings or eliminate unnecessary expenses.

These are but a few key benefits that Microsoft Dynamics NAV can provide for manufacturing companies. For a more thorough explanation on the capabilities of Microsoft Dynamics NAV, click here to visit our YouTube channel or contact us today to learn which ERP product can best suit your company’s needs. 

Heimdall Sham, Digital Content Creator, WebSan Solutions Inc., a 2014 Ontario Business Achievement Award Winner for Service Excellence

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With so many software solutions out in the market, we know it’s not always easy to decide on which Enterprise Resource Planning (ERP) software is right for you. To offer a suggestion and help answer questions on which Microsoft Dynamics product would be best suited for you, we’ve come up with a handy chart (included below) that outlines the features and modules included in each software solution.

While we outline the modules and features that each software is best known for, this chart merely serves as a guide. Contact us today for any additional questions or for more tips on which Microsoft Dynamics product can best suit your business’ needs. 

Which Microsoft Product is Right for Me

 

Linz Tan, Web Marketing Assistant, WebSan Solutions Inc., a 2014 Ontario Business Achievement Award Winner for Service Excellence

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Nowadays, technologies change so quickly that it becomes challenging for executives to keep a pulse on the different things going on in the tech industry and sometimes even manage so many options out in the market. From on-premise to cloud, from desktop to mobile – it may be hard to believe, but those significant shifts happened with ERP software just in the past couple of years. Here are 3 trends that we’re forecasting will change the ERP software industry in the next 5 years.

Consumerization

As 75% of the global workforce will consist of millennials by 2025, ERP vendors should be prepared. ERP solutions will likely become easier and more intuitive to use as well as reflect the experience of the most popular social media platforms. Millennials like to get access to technology immediately, so it’s likely that ERP systems will become accessible from any smartphone.

Step into the future with Microsoft Dynamics NAV, which is already available on smartphones and tablets. Download our free Microsoft Dynamics NAV trial right now!

Business Intelligence and Data

Data is just a bunch of numbers if you can’t get any insights from it. That’s why future ERP systems will continue to improve business intelligence modules to make them process more detailed and deeper reports, which can turn data into a competitive advantage.

Fragmentation

We can already catch the change in ERP implementation – companies more often give a preference to multiple point ERP solutions (e.g. warehouse management system) over full ERP systems. The reasons behind this preference are lower costs, lower risks and shorter period of implementation. So, in the nearest future we will see more fragmented ERP systems that will simplify business processes for companies.

Get to know whether you’re on track with all ERP trends by downloading our free ERP assessment.


Alina Hura, Digital Content Creator, WebSan Solutions Inc., a 2014 Ontario Business Achievement Award Winner for Service Excellence